Microsoft Outlook Essentials: All You Need to Know to Manage Your Projects, Inbox and Calendar - 3-Hour Boot Camp

    /Karla  /Brandauspeaker of Training Doyensinvite
    Speaker: Karla Brandau
    Date: Wednesday, October 14th
    Time: 01:00 PM EDT | 10:00 AM PDT


    More Trainings by this Expert
    Duration: 180 Minutes
    Product Code: 51328
    Level: Intermediate

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OVERVIEW

This boot camp teaches you how to make Microsoft Outlook a partner in your productivity initiatives by showing you features in Outlook and explaining the time management benefits.

The instruction focuses on how Microsoft Outlook can be used as a Project Management tool, sparing you the costs of expensive project management software.

The instruction starts with the Inbox and teaches you how to use click and drag features to move emails loaded with task requests and project management information into Tasks and/or the Calendar for processing. Then we delve into the specifics of using Tasks as a Project Management tool.

The instruction includes how the main Outlook folders can be integrated for amazing output.

(The principles work if you are managing remote or virtual teams.)

WHY SHOULD YOU ATTEND

Research reveals that organizations with creative and collaborative teams will thrive in 2020 and beyond. Attend this boot camp and receive the instruction that will pack your day with greater productivity by unifying Microsoft Outlook folders into one goal: superior project management that combines elements from the Calendar, Tasks, and the Inbox.

You’ll learn to organize your appointments, meetings, private work time, and project tasks, enabling you to take control of important work details and stay on top of coming deadlines.

The Outlook best practices, tips and tricks presented in this boot camp will take you beyond just using Outlook as an email tool. If you only use Outlook as an email tool, you are leaving about 85% of the power of the Outlook software untapped.

This Microsoft Outlook training teaches you to use the other 85% of Outlook to your time management advantage. You will learn important Outlook email management tips and make Outlook work for you to increase your personal productivity…a big boost to career success.

Sign up your entire team and watch morale improve as team members work hard together during the day and walk out the door with you at quitting time to find fulfillment in their personal lives.

AREAS COVERED

Make Microsoft Outlook your partner as you produce real results on a daily basis. Sections covered include:

General Principles Used in Each Folder. You’ll learn how to:

• Maneuver the Inbox, Calendar and Tasks Ribbons
• Set up Categories to visually sort email, tasks and calendar items
Tailor reminder windows with REAL information
• Use the Quick Access Toolbar

Out Mailbox Specific Instruction. Instruction includes how to:

Clear your Inbox every day
Process, return, initiate and send email quickly
• Create more than one signature andchange the default signature in an email
• Use the Rules Wizard to file email automatically
• Use email Flag Status and Reminders so you don’t forget important deadlines
• Use Quick Steps and Quick Parts
• Handle work assigned to you via email
• Use Voting Buttons

Tasks Specific Instruction. This module includes tips on delegation and how to:

• Identify the differences between the To-Do List, Tasks, and the To-Do Bar
• Use the tasks folder to organize complex work requests
Prioritize delegated tasks and projects
Create new folders for multifaceted projects
Customize column headings in Task folders enabling the you to view project-relevant information
• Take advantage of the To-Do Bar to organize daily tasks
• Use the Tasks folder and the Calendar in tandem to plot mid-assignment check points
• Use the Assign Task feature

Outlook Calendar Specific Instruction. A calendar is essential to productivity. You will learn how to use the calendar not only as a workflow tool, but how to:

• Use the Calendar to keep track of sensitive deadlines
Estimate the time tasks take and complete work within the identified time frame
• Never miss a meeting
Pace daily productivity
• Keep track of project deadlines

You will be given a PowerPoint for download and each Outlook feature is demonstrated live in Outlook 2016.

LEARNING OBJECTIVES

The boot camp is made for anyone who leads a team and wants their team to excel, be efficient and be exceptional. A productive team qualifies you for moving up the ladder with increased monetary remuneration.

In this boot camp, you will learn to focus your mind and use Microsoft Outlook as a partner in planning team productivity, personal productivity, and a realistic daily schedule.

This in-depth boot camp shows you how to model productive days for your team, how to close out every day and leave work knowing you made significant strides toward the completion of projects and tasks.

WHO WILL BENEFIT

Anyone who is an avid user of Microsoft Outlook, regularly delegates, and has a leadership position will benefit from this boot camp.

Instruction will benefit these titles:

• Team leaders
• Team members
• Project managers
• Engineers
• Managers at all levels of the company
• Executives
• Sales professionals
• Sales managers
• Customer service personnel

SPEAKER

Years of Experience: 33+ years

Areas of Expertise: Time Management and Microsoft Outlook

Karla Brandau is a leading authority on personal and team productivity in the workplace. She specializes in combining the power of time management with technology, especially using Microsoft Outlook as a tool to help individuals “get it all done” in less time. 

She is the CEO of Workplace Power Institute and she has educated managers with her proven time management and Microsoft Outlook productivity systems in companies such as Motorola, Coca-Cola Enterprises, Panasonic, and BYD America. 

Her time management with Microsoft Outlook workbook, “Have More Day at the End of Your Day”, is a valuable guide for anyone wanting to know how to use the power of technology to leave work on time. She has also written 101 Time Management Tips for Busy Professionals and Email Survival Skills.

As she speaks for top corporations and associations worldwide, people use “high-content,” “high-energy” and “highly professional” to describe this experienced industry veteran.

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